Fellowships Guidebook 2008-2009
Physical Sciences Instructions
217 Bascom Hall, 500 Lincoln Drive
Madison, WI 53706
(608) 262-2433, fax (608) 265-6742
Fellows are selected on the basis of academic excellence. Awards are for domestic or international Ph.D. candidates in any field. (Capstone students are not eligible). Nominate only those candidates whose academic records and letters are truly superior.
1. Department makes sure all nominations have an application and the fee is paid (in ISIS/GWIS and are admissible). If your nominee does not appear in GWIS by January 25th, please make sure that Cheng Her, 217 Bascom Hall, has a copy of that applicant's application.
2. Department submits nomination form via the Web January 22nd - February 1st by 3:00 PM.
3. Department delivers sets of ranked nomination packets to committee chairs by February 5th (DO NOT SEND original documents; committees do not return materials) by 4:00 PM.
4. Committee selects and returns results to the Graduate School by February 19th.
5. Result is faxed to Physical Science Department on February 19th.
6. Cash In/Accept decisions are due from departments on February 25th.
7. Graduate School sends departments an offer letter for each winner, a copy of the letter for the department, and a response form for each winner. Also enclosed are copies of Privileges & Responsibilities Information and copies of Council of Graduate Schools' resolution.
8. Department combines Graduate School documents with departmental materials and mails to the winners.
9. Winners respond to department by April 15th.
10 . April 16th - April 23rd Departments submit acceptances electronically.
11 . Department withdraws candidates who are not coming. Departments must first
notify the Fellowship office of any withdrawals.
12. Graduate School sends letters to winners who accepted the fellowship (copy to department file). This packet includes:
- Confirmation letter
- Information for Fellows
13. Graduate School payrolls University fellows, remits non-resident tuition and pays resident tuition and fees. Annual Awards begin in the Fall term.
14. Department distributes benefits packet and informs department payroll person of fellowship recipients.
15. Physical Sciences beginning students receive annual awards (12 months).
DEADLINES
Friday, February 1st, 2008: Electronic Nomination Forms
are due in the Graduate Academic Services Office (217 Bascom Hall) by
3:00 PM.
Wednesday, February 5th, 2008: Nomination materials are
due in the office of the Divisional Fellowships Committee Chair. Names and
addresses of chairs appear in divisional instructions.
LATE NOMINATIONS WILL NOT BE ACCEPTED!
ELIGIBILITY
All departments may nominate Incoming Graduate Students with an ultimate career goal of PhD, DMA or MFA. Students intending to pursue a Master's degree only are not eligible.
Beginning Level (All Divisions)
Students Eligible For Nomination:
These are students beginning graduate work at UW-Madison in January,
June or September 2008.
These include:
- new students to UW-Madison G.S. for that term
- transfer students from another institution
- began here as new or transfer graduate students before January 2008 (i.e. students who began graduate school in Fall 2007 are not eligible), or
- began in another UW-Madison department before that date (these students are either currently enrolled or reentry), or
- will begin graduate study here in January, 2009. Submit these in next year's competition.
- Capstone students
- Students intending to pursue a Master's degree only are not eligible.
PRIZE Awards in Beginning Level
The Divisional Fellowship Committees may select the top candidates in the Beginning Level for Prize Fellowship offers. Prize Fellowships provide two years of fellowship support from the Graduate School plus two years of departmental support at a comparable level. Fellows, after consultation with their departments, may elect to hold the fellowships in any two years of the first four years. You must indicate the department's willingness to guarantee two years of support by selecting the PRIZE radio button on the electronic submission form.
NOMINATION PACKET INSTRUCTIONS
Address procedural questions to Cheng Her, cher@bascom.wisc.edu or 265-5522.
Address policy questions to your Committee Chair.
Nomination Preparation and DeliveryDuncan Carlsmith
Professor Physics
4285 Chamberlin Hall
608 262-2485
duncan@hep.wisc.edu
1) In addition to nomination packets, please include a list of the top ten U.S. feeder institutions and the top five international feeder institutions in your discipline.
2) Complete and submit the Nomination Form electronically.
3) For each nominee, make 6 packets containing items A-D below in order. One packet for records and one for each committee member.
A) Completed beginning level nomination form
B) Three (3) letters of recommendation
C) Student's Statement of Reasons for Graduate Study
D) Transcripts
4) Create a set of packets for each fellowship committee member-five (5) in total. Organize the sets in alphabetical order.
5) Deliver packets to:
2320h Chamberlin Hall