Expecting
Your Master's Degree?
Procedures to Help
Degree Deadlines [ top ]
| Fall 2007 | December 14 |
| Spring 2008 | May 16 |
| Summer 2008 | August 22 |
What You Need to Do [ top ]
You must meet both departmental and the Graduate School requirements for graduation. It is your responsibility to notify your departmental graduate coordinator by the department deadline of your intention to graduate. Your department must request your degree warrant a minimum of three weeks before your defense/exam or the degree deadline. The Graduate School issues a degree warrant if you meet these requirements:
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Graduate registration for a minimum of two graduate-level credits (300-level or above for a grade, no audits, or pass/fail) in the semester (fall, spring or summer) you expect your degree. Alternatively, if a degree completion fee has been approved by the Graduate School, you must have paid the fee in lieu of registration (see the Academic Guidelines: degree completion fee).
Credit requirement for the appropriate degree has been met, or will be by the end of the semester (master's degrees, 16 credits; MFA and Specialists 24 credits).
Graduate GPA of at least 3.00.
All incomplete, unreported grades, or progress grades in anything other than research/thesis (usually 690, 790, 990) must have been cleared. Independent study (usually 699, 799, or 999) must be given a grade (not progress) each semester. If you are continuing for a Ph.D., a warrant may be issued even though you have incomplete or progress grades that are part of your Ph.D. program, but your advisor needs to send a letter to the Graduate School stating which courses are for your Ph.D. requirements.
Students receiving a second (or third) master's degree from UW-Madison, and students receiving two master's degrees during the same semester, must submit official lists (on departmental letterhead and signed by advisors or department chairs) of courses used for each degree. We use these lists to check the 25% overlap rule.
You must complete all requirements by the appropriate degree deadline.
Things You Need to Know [ top ]
Thesis Deposit
If you are required to deposit your thesis at Memorial Library, you must deposit before the degree deadline.
Degree Warrant
A warrant is a document issued to your department by the Graduate School at your department's request after you have met all degree requirements. Warrants are valid for one semester, and are signed by the department chair, advisor, or your committee. By signing the warrant, departments indicate that all departmental degree requirements have been met. If the Graduate School does not have your warrant with appropriate signature(s), you will not graduate. NOTE: If your department has signed and returned your warrant to the Graduate School, and you receive an Incomplete or Progress grade at the end of the semester, or you deposit your thesis after the degree deadline, you will receive your degree during the following semester when your grade is cleared or your thesis is deposited (if your program requires thesis deposit).
Degree Completion Fee
The amount of this fee is equal to two credits at the in-state rate. The Graduate School must approve payment of the fee in lieu of registration. If the fee is appropriate for you, your department must submit a Degree Completion Fee Request Form to the Graduate School for approval. To qualify you must be finished with all degree requirements except for a thesis defense, comprehensive exam, presentation of a final project, or an incomplete course. You must have submitted your thesis, paper, or project to your advisor while you were registered in the previous semester.
Certification of Graduation
Before your degree is posted on your final transcript and diploma is available, you can request a Certification of Graduation letter from the Registrar about two weeks after the end of the session (or sooner if you complete early in the semester and all requirements are cleared). Contact Office of the Registrar at 21 N. Park Street, Suite 7223.
Window Period
This is the time between the end of one degree period and the beginning of the next. If you were registered for the previous semester and met all degree requirements by the end of the window period, your degree will be granted in the following semester, but you will not have to register or pay fees for the next semester.
Other Information About Your Graduation
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Transcripts
The Registrar posts degrees on official transcripts approximately four to six weeks after the end of the semester. You can order transcripts at the Office of the Registrar. Call 262-3811 for more information.
Diploma
The Office of the Registrar will send your diploma to your DIPLOMA address approximately 12 weeks after degree conferral. Update your Diploma address via My-UW prior to leaving campus.
International students: you MUST enter your DIPLOMA address via My-UW to receive your diploma.
International Mailing Address for Diploma and Certification of Graduation
If you wish to have your diploma sent to an address outside of the U.S., tell the Registrar ahead of time at 21 N. Park Street, Suite 7223. Certification letters are always sent by air mail.
Commencement - December and May
If you want your name to be printed in the commencement program, you must inform your department early in the semester of your intention to graduate. You may attend the ceremony even if your name is not included in the commencement program. August does not have a commencement ceremony. If you plan to graduate in August, you may attend either the May or the December ceremony by calling 262-3956 to have your name printed in the program. Cap and gown rentals are at University Bookstore. Guests can attend without tickets.
Graduate School Degree & Dissertator Deadlines 2007-2008
Fall 2007 [ top ]
| August 31 | Dissertator Eligibility |
| November 23* | Request for all Masters and Ph.D. Degree Warrants |
| December 14 | Degree Deadline |
| December 17 - January 18 | Spring Degree Window** |
*For master's students only: If you want your name to be printed in the commencement program, your department must submit your warrant request before November 3rd.
Spring 2008 [ top ]
| January 18 | Dissertator Eligibility |
| April 25* | Request for all Masters and Ph.D. Degree Warrants |
| May 16 | Degree Deadline |
| May 19- June 13 | Summer Degree Window** |
*For master's students only: if you want your name to be printed in the commencement program, your department, must submit your warrant request before April 4th.
Summer 2008 [ top ]
| June 13 | Dissertator Eligibility |
| August 1 | Request for all Masters and Ph.D. Degree Warrants |
| August 22 | Degree Deadline |
| August 25- August 29 |
Fall Degree Window** |
**Important Note:The "Window Period" is the time between the end of one degree period and the beginning of the next. If you were registered in the previous semester and met all degree requirements by the end of the window period, your degree will be granted in the next semester but you will not have to register or pay fees for the next semester.
For More Information [ top ]
Contact your departmental graduate coordinator, or:
Graduate Degree Coordinator
217 Bascom Hall
500 Lincoln Drive
608-262-3011